Terms and Conditions

By entering our website you are presumed to have read and accepted these terms and conditions, so please take a few moments to look through them. The contents of the website, will be updated regularly, so do check back.

Introduction

This disclaimer governs your use of our website; by using our website, on whatever device, you accept this disclaimer in full. If you disagree with any part of this disclaimer, you must not use our website.

Intellectual property rights

For the purpose of this agreement "material" is defined as including without limitation, text, graphics, photographs, video and sound material. Unless otherwise stated, we or our licensors own the intellectual property rights in the website and material on the website. Subject to the licence below, all these intellectual property rights are reserved.

Licence to use website

You may view, download for caching purposes only, and print pages from the website for your own personal use, subject to the restrictions below. You must not:

  1. republish material from this website (including republication on another website);
  2. sell, rent or otherwise sub-license material from the website;
  3. show any material from the website in public;
  4. reproduce, duplicate, copy or otherwise exploit material on our website for a commercial purpose;
  5. edit or otherwise modify any material on the website; or
  6. redistribute material from this website except for content specifically and expressly made available for redistribution (such as our newsletter).

Limitations of warranties and liability

We try to ensure that the information on this website is correct, but we do not warrant its completeness or accuracy; nor do we commit to ensuring that the website remains available or that the material on the website is kept up-to-date.

To the maximum extent permitted by applicable law we exclude all representations, warranties and conditions relating to this website and the use of this website (including, without limitation, any warranties implied by law of satisfactory quality, fitness for purpose and/or the use of reasonable care and skill).

Nothing in this disclaimer (or elsewhere on our website) will exclude or limit our liability for fraud, for death or personal injury caused by our negligence, or for any other liability which cannot be excluded or limited under applicable law.

Subject to this, our liability to you in relation to the use of our website or under or in connection with this disclaimer:

  1. to the extent that the website and the information and services on the website are provided free-of-charge, we will not be liable for any loss or damage of any nature;
  2. we will not be liable for any consequential, indirect or special loss or damage;
  3. we will not be liable for any loss of profit, income, revenue, anticipated savings, contracts, business, goodwill, reputation, data, or information.

Variation

We may revise these terms of use from time-to-time. Revised terms of use will apply to the use of our website from the date of the publication of the revised terms of use on our website. Please check this page regularly to ensure you are familiar with the current version.

Entire agreement

This disclaimer, together with our privacy policy, constitutes the entire agreement between you and us in relation to your use of our website, and supersedes all previous agreements in respect of your use of this website.

Law and jurisdiction

This disclaimer will be governed by Scottish Law and the parties agree to submit to the exclusive jurisdiction of the Scottish Courts.

Our details

The full name of our organisation is Sandy Balls Estate Ltd.
Our registered address is:
Sandy Balls Holiday Village
Godshill
Fordingbridge
New Forest
Hampshire
SP6 2JZ

Registered No. 631600


Further information

Group Bookings

Group bookings are available at the discretion of the management. Should you wish to make a group booking please  call the sales team on 0844 693 2949. This includes groups of young adults under 25 years of age.

Booking

If you have a particular location at the village in mind we will endeavour to book this for you. Acceptance of any booking is not conditional on the allocation of a particular lodge, holiday home, Camping Pod or pitch unless this service has been purchased. We do occasionally have to undertake routine maintenance – we do our upmost to keep disruption to a minimum.

BT calls

BT calls cost up to 4ppm plus set-up-fee of up to 6 pence. Other providers’ costs may vary.

Cancellation by you

Please telephone immediately if you have to cancel your holiday. On the same day you should send us a written explanation and proof of the reason for your cancellation. If you cancel your booking more than 12 weeks before your holiday start date we will refund any monies paid excluding your deposit of 25%. If you cancel your holiday less than 12 weeks before your arrival date we will only refund the balance excluding your deposit of 25% for the following reasons:

  • Accident or illness of you or any member of the party included on your booking form - on production of confirmation from a GP/consultant
  • Death or disablement of you or any member of your party or a close relative - on production of a copy death certificate or GP/consultant’s letter
  • Jury or witness services in a Court of Law - on production of call-up notification
  • Redundancy - on production of employer’s notice

If none of the above reasons apply, all monies will be automatically lost. If we do not receive the relevant copy documents prior to your holiday start date regarding one or the above reasons we will not refund any of the cost of your holiday. We strongly recommend that you take out an appropriate holiday insurance policy.

Cash back facilities

We offer cash back services at the Village Store, The Woodside Inn and The Forest Table.

Changing your holiday

You can make changes to your booking/holiday dates providing any changes are made more than 12 weeks before your holiday start date and we will apply the tariff price that was in place at the time of your original booking to your revised one. There will be a charge of £10 for this service. If you make changes to your booking/holiday dates within  less than 12 weeks of your arrival date this will be treated as a cancellation.

Check-in

Our drive-through check-in system has been designed to make your arrival a pleasure. Our team will greet you at the entrance to Sandy Balls. All you need to do is:

  1. Pull up and park outside the Welcome Building and stay in your vehicle
  2. Receive your welcome pack and map from the team
  3. Drive to your lodge, holiday home or pitch
  4. If necessary stroll back to Guest Services and collect your keys

Late arrivals please call the warden on 07801 925807. If you have any queries then you need only to pick up the phone to Guest Services on 01425 651225 and one of our Guest Services team will be happy to help you in any way they can. We ask that guests do not arrive before the check-in time advised on their booking confirmation due to lack of parking spaces and, to help speed the process, that they bring their paperwork with them.

Children

Your children remain your responsibility at all times.

Complaints

Whilst we hope you will never have reason to complain, we take complaints very seriously. If you are unhappy with any aspect of your stay we ask you speak to a senior member of staff or Guest Services at the time so we can do our upmost to help and ensure your stay is an enjoyable one.

Conduct

Please behave to others as you would have them behave to you and respect the peaceful nature of the holiday village. The use of loud, foul or intimidating language or inappropriate behaviour may result in you being asked to leave immediately.

Credit card surcharge

You will incur a 2% surcharge if you pay by credit card.

Cycling

You can hire everything you need from our Cycle Centre by calling 01425 657707. The road signs and speed limits around Sandy Balls apply to cyclists too, so please observe these! Cycle in a responsible manner, put your lights on after dark and keep your cycle locked when not in use. No cycles are permitted in the Village Square and must be parked in the designated cycle racks.

Damage

We ask that our guests are respectful and considerate with regard to damage and cleanliness of the village and accommodation. Excessive cleaning, damage to property or loss from property, may be charged to the guest. Where repairs or considerable cleaning may be required, photographs may be available as part of our commitment to ensuring highest standard accommodation for all our guests. We ask that guests make Guest Services aware in advance of them leaving should repair from damage or excessive cleaning be required.

Deposits

You can secure your booking for seven days on payment of a 25% non-refundable deposit with full payment due 12 weeks prior to your arrival.

Dogs

We have a mixture of pet-free and pet-friendly areas. Well-behaved dogs are always welcome but should be kept on a lead at all times and are limited to two per booking. We reserve the right to ask any guests to leave if we feel your dog could be perceived as a threat to us and/or other guests onsite. Dogs should not be allowed to damage or ruin the accommodation or village property. We kindly ask dogs do not lie on beds or furniture and are not allowed in the hot tubs. Dog baskets are provided in pet-friendly Premium Plus accommodation. Excessive cleaning or maintenance due to pet damage may be charged.

Environmenal commitment

We are committed to minimising the impact we make on our natural environment and encourage our guests to reduce, re-use and recycke at the facilities located across the village.

Fires

Open fires, fireworks and ground level BBQs are not allowed.

Fishing

A third of a mile of the Avon meanders beautifully along the centre’s boundary. Guests are welcome to fish this challenging stretch of water and can buy the appropriate permit from the Cycle Centre. We can also provide day tickets to other excellent lakes nearby and rods are available from the Cycle Centre.

Guest's property

There will be a pre-paid charge to post any lost or left property to you after you've returned home. Please contact Guest Services on 01425 651225 for information. 

Horse riding


Whether you are a complete novice or an experienced rider the Arniss Stables offers tuition, hacks and New Forest exploration. Please just call 01425 654114.

Insurance

You are advised to take out insurance on behalf of yourself in respect of any loss, which you might incur, which is excluded by these terms.

Liability

We do not exclude our liability for death or personal injury resulting from the negligence of Sandy Balls Estate Limited or our employees. However, in all other cases, Sandy Balls will not accept liability of any description for guests visiting the holiday village or their property. If, notwithstanding the above liability provisions, we are found liable for any loss or damage suffered by you, that liability shall in no event exceed the total price paid for your holiday. We will not be responsible for anything resulting from unforeseeable events that are beyond our control. Any accident or illness which occurs during your stay which requires the intervention of a doctor or the attendance of the emergency services must be reported to Guest Services or the warden.

Maps & route

The village, our immediate surroundings and the New Forest offers footpaths, cycle routes and bridleways in abundance for guests to explore on foot, bicycle or horseback. You can find maps and routes at Guest Services or the Cycle Centre

Occupancy

Lodges, static caravans, and Camping Pods may not be occupied by more than the number of people specified at the time of booking. Accommodation will generally be availble after 4pm on the day of arrival but cannot by guaranteed and must be vacated by 10am on the day of departure.

Touring and camping pitches may not be occupied by more than one tent or touring caravan. Pitches will generally be available from 12 noon on the day of arrival but this cannot be guaranteed and must be vacated by 11am on the day of departure. Guests arriving after the Welcome Building has closed should please contact the warden.

Pitching of tents and siting of caravans is not permitted between 10.30pm and 8.30am. if you mistakenly pitch in the wrong location - or outside the gravel section - you will have to move to the pitch specified on your booking. If you have any queries please ask one of our site wardens. Remember that strong metal gravel pegs are a must when using our gravel serviced pitches.

Parking

Each lodge, holiday home or pitch has one car parking space allocated nearby. Guests may be asked to park second vehicles elsewhere around the village at our direction. The touring and camping pitches have one car parking space only. Second cars must be parked elsewhere. There will be a charge for second cars.

Peace and quiet

Part of any good break is a restful night's sleep so guests are asked to be quiet between 11pm and 7am and ensure that children and younger visitors are in their own accommodation by 11pm.

Payment

Payment is due in full 12 weeks prior to arrival. Bookings are accepted on the understanding that Sandy Balls Estate Ltd's terms and conditions are strictly observed and confirmations will only be issued on receipt of balance payment.

Prices

All our products and services are inclusive of VAT and are charged at the rate imposed at the time. The tariff figures are inclusive of 20% VAT and this rate will be uplifted accordingly should the VAT rate have increased at the time of booking. All our accommodation prices shown in the tariff are inclusive of gas, electricity, bed linen and regular cleaning.

Sandy Balls

We reserve the right to decline any booking without explanation and to insist on the immediate departure from the village of anyone whose behaviour is detrimental to the village or its guests or who fail to comply with our general terms and conditions of booking.

Speed limit

The speed limit throughout the village is 5 miles per hour - whether you are on foot, on your bicycle or in your car.

Swimming

Our indoor pool is open all your round and the outdoor pool is generally available from spring half term until the middle of September dependent upon the weather! We endeavour not to limit swimming times but during our busiest periods sessions will be introduced so that all those who want to swim have the chance to do so - it may cause the occasional queue and we apologise in advance for this.

Tourist information

You can find our tourist information point with leaflets, guides, maps and a host of things to see and do in the Guest Services building. Our staff are always happy to help with ideas and reduced price tickets to local attractions.

Vehicles

The village is not designed for commerical vehicles. We cannot accommodate them so please do not bring them.

Village Store

We can take the strain out of your holiday shopping. You can pre-order items such as newspapers, groceries, meat and freshly baked bread by calling the store on 01425 651218.

 

 

 

 

 

 

 

 

 

 

Explore Sandy Balls

UK holidays, weekend breaks and short breaks at Sandy Balls Holiday Centre set in the New Forest National Park. We provide high quality holiday accommodation in luxury lodges and caravans and we also cater for tourers and campers. We have a range of facilities including a restaurant, pub, beauty suite,cycle centre and two swimming pools. There is also fantastic activties for all from archery and laser clay pigeon shooting to team games, arts and crafts and much more!